How we saved a law firm 28800 hours and €3.5 million annually
Client Story
Our client, a leading law firm in Eastern Europe, sought a technical partner with solid legal expertise, extensive experience working with law firms, and stringent security and compliance standards. Erbis was the ideal choice, as our CTO had served as Chief Innovation Officer at a top law firm for three years, gaining exposure to best legal practices.
The firm recognized that their manual processing of Microsoft Word documents was time-consuming and prone to errors, hindering their financial growth. They needed an automated solution that would streamline contract creation with the push of a button but needed to figure out the specifics.
We embarked on extensive R&D to explore the feasibility of such a solution and confirmed our ability to deliver it, paving the way for a transformative partnership.
Managing Partner
Leading Eastern European Law Firm
The Challenge
Automating documents created in Microsoft Word presents significant technical challenges due to the complexities of the XML structure, which can cause the document layout to shift with changes. Maintaining the perfect layout and design was highly crucial to our client, as the final document is their main product. Additionally, the ability to make manual edits post-automation was necessary.
To tackle this, we needed to catalog and structure data from over 10,000 existing contracts, identifying all key components to enable the system to map fields accurately. Manually handling this task would have required thousands of hours, so automation was essential.
We trained a Large Language Model (LLM) specifically for this company's contracts to enhance efficiency and accuracy, eliminate AI hallucinations, and ensure the integrity of contract data.
Furthermore, we developed a solution controller that double-checks the AI's work to ensure all extracted data is accurate and consistent with the original contracts. This dual-layer verification system guarantees the highest standards of reliability and precision.
Client’s request:
Managing Partner
Leading Eastern European Law Firm
The Solution
We began with an R&D phase, during which we collected, structured, and cataloged all the client's documents. We then trained a Large Language Model (LLM) based on existing solutions, enabling the AI to analyze text and identify key aspects of the documents.
The next chapter was developing a web and mobile interface for the system, accessible only via the company's intranet. This interface allows lawyers to generate ready-made contracts in the corporate design and MS Word format by interacting with an AI chatbot.
We implemented advanced security measures to protect the data. Not even attorneys have immediate access to the entire contract database, mitigating the risk of data leakage and allowing paralegals and assistants to create documents safely.
Team:
- Legal Engineer
- CTO
- Fullstack Engineer
- AI Engineer
Tech stack
- Python
- Apache AirFlow
- PostgreSQL
- React
- Ceph
The Results
In just 4.5 months, we transformed our client's document workflow, saving them 28,800 hours and €3.5 million per year.
We began by creating a comprehensive document database, methodically populating all key fields. This foundation enabled us to accelerate the contract creation process tenfold, drastically reducing manual errors.
Our document workflow automation also empowered even non-lawyers to finalize agreements, significantly saving costs.
The client successfully implemented this solution across multiple practices, including M&A, corporate and commercial law, intellectual property, and tax and customs, reaping substantial efficiency gains and cost reductions.
Managing Partner
Leading Eastern European Law Firm
Let’s discuss your ideas
We have a great track record of developing custom software solutions for the legal industry since 2012, focusing on cost and time savings. Regardless of the complexity, we are prepared to fulfill your needs and solve problems by leveraging the most relevant technology while prioritizing speed, scalability, and compliance.
We know how to automate law firms by leveraging our legal tech expertise. Additionally, we understand how to seamlessly integrate with your team, ensuring smooth collaboration and effective results. We are dedicated to delivering excellent service and support to help your law firm succeed in the digital age.
